Agenda Lodge 245 Executive Meeting January 22, 2025
Attending: Matt, Sheilagh, Bev, Rick, Rob, Ryan, John, Wayne
Absent: Call to order 6:00 pm
Old Items
Item |
Description |
Who |
When |
1 |
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2 |
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On-going Items
Stuff coming up in fall of 2024 or H1/2025
Liquor license - change anything in March 2025 such as adding upstairs Pardy Room and Board room when we renew?
Facilities:
Floor Replacement – bar area and fireplace lounge
Electrical upgrades 1. bands playing on stage need another circuit or more 2. Basement needs 20 amp circuit for coffee station 3. Anything else
Windows behind the stage
Introductions
Responsibilities
Communication
The Exec has used WhatsApp. Everyone comfortable with that?
Hours: Don’t post between 11:00 pm – 7:00 am unless its urgent.
Email addresses for Lodge business. Last year email address with elkslodge245.com domain were implemented. Utility of this is mixed. Looks professional, may not be practical as users need to send from Titan email application.
Newsletter for membership.
Website
Schedule for meetings.
Default schedule from prior years is: Lodge meets 6:30 pm third Wed each month, Exec meets 6:00 pm second Tuesday. That allows preparation of one week before each Lodge meeting.
Minutes of Lodge meetings may include to-do tasks that we have 3-4 weeks to accomplish.
By-Laws - these were circulated with minutes of November Lodge meeting. Who has read them? Project for 2025 may be to update Lodge 245 By-Laws.
Committees
Management
Facility
Events
HR
Operations – bar, VLT, rentals, catering,
Finance – produce monthly Income Stmt, stay on top of accounts payable/receivable
Membership
By-Laws
Community Partnerships
Christmas Raffle
Spelling Bee
NL Elks conference committee – April 2025
Budget
Committees need to provide input on revenue and expenses to arrive at 2025 Budget
Revenue
Expenses
Calendar – Schedule for Tasks/ Milestones / Events
Don’t let important dates sneak up on us! Review calendar for current and next month
Policys and Procedures