Agenda Lodge 245 Executive Meeting January 22, 2025

Attending:    Matt, Sheilagh, Bev, Rick, Rob, Ryan, John, Wayne            

Absent:                                                                Call to order 6:00 pm

Old Items

Item

Description

Who

When

1

 

 

 

2

 

 

 

 On-going Items

 

Stuff coming up in fall of 2024 or H1/2025

Liquor license - change anything in March 2025 such as adding upstairs Pardy Room and Board room when we renew?

Facilities:

Floor Replacement – bar area and fireplace lounge

Electrical upgrades  1.   bands playing on stage need another circuit or more  2. Basement needs 20 amp circuit for coffee station  3. Anything else

Windows behind the stage

 

 


 

 

Introductions

 

Responsibilities 

 

Communication

The Exec has used WhatsApp. Everyone comfortable with that?

Hours: Don’t post between 11:00 pm – 7:00 am unless its urgent. 

Email addresses for Lodge business. Last year email address with elkslodge245.com domain were implemented. Utility of this is mixed. Looks professional, may not be practical as users need to send from Titan email application. 

Newsletter for membership.

Website 

Schedule for meetings. 

Default schedule from prior years is: Lodge meets 6:30 pm third Wed each month, Exec meets 6:00 pm second Tuesday. That allows preparation of one week before each Lodge meeting.

Minutes of Lodge meetings may include to-do tasks that we have 3-4 weeks to accomplish. 

By-Laws   - these were circulated with minutes of November Lodge meeting. Who has read them? Project for 2025 may be to update Lodge 245 By-Laws.

Committees 

Management

                Facility

                Events

                HR

                Operations – bar, VLT, rentals, catering, 

Finance – produce monthly Income Stmt, stay on top of accounts payable/receivable

Membership

By-Laws

Community Partnerships

                Christmas Raffle

Spelling Bee       

NL Elks conference committee – April 2025

 

 

Budget 

Committees need to provide input on revenue and expenses to arrive at 2025 Budget

                Revenue

                Expenses

 

Calendar – Schedule for Tasks/ Milestones / Events

                Don’t let important dates sneak up on us! Review calendar for current and next month 

Policys and Procedures